Sample AI Policies and Resources for Organizations (Free Templates + Best Practices)
Updated: Aug 27
By Nonprofit Learning Lab
Table of Contents
Free Webinars and Workshops for AI practices
Past Free Webinars on AI to Download
Creating an AI policy is important for any organization that uses artificial intelligence in its daily work. As more teams rely on AI tools, a clear policy helps protect data privacy, support compliance, and reduce risks like bias or misuse. It also gives staff simple guidelines for how to use AI responsibly and consistently. A strong AI policy improves transparency, builds trust with stakeholders, and helps organizations use AI technology in a safe, ethical, and effective way.
At the Nonprofit Learning Lab, we offer daily online nonprofit training on training, facilitation, fundraising, strategic planning, communications, volunteer management, and free resources to help you lead your organization. These resources are designed to help executive directors, C-suite staff, development directors, program directors, volunteer managers, operations directors, and board members.
We’ve compiled a list of all our resources relating to Artificial Intelligence in the workplace, along with highlighting some of our favorite external resources.
Free Webinars & Workshops
We offer online nonprofit training on supervision, fundraising, strategic planning, communications, volunteer management, board management, and much more.
Below are upcoming trainings on AI practices in the workplace.
FREE: Prospecting Tools & AI-Assisted Outreach: A Practical, Repeatable Workflow for Modern Fundraising Teams - Sep 21
This workshop introduces a simple, three-step, technology-enabled workflow that uses AI as a time-saving assistant, never as a replacement for human judgment. Participants actively work through this workflow during the session, using real tools and prompts while applying clear guardrails for responsible AI use and “human-in-the-loop” decision-making.
Nonprofits are being encouraged to adopt AI, but readiness is about more than choosing tools. Before implementation, organizations need to consider leadership, capacity, governance, and organizational priorities. This session explores a practical approach to thinking about AI readiness and offers a roadmap for beginning mission-aligned conversations that support responsible adoption.
Join us to explore how fundraisers can use AI and automation to make donor outreach more timely, personalized, and authentic. We’ll share strategies on how to streamline donor communications, tailor outreach based on donor information and engagement, and use AI to save time without losing the human connection that makes fundraising effective. We’ll highlight Keela’s new Automation solution and how it can help nonprofits build more consistent donor engagement and strengthen giving results.
Your staff is already using AI. The question is whether you're governing it—or hoping for the best. Here's the problem: 68-82% of nonprofit employees are using generative AI tools right now, but only 5-14% of organizations have an AI use policy in place. That 60+ point governance gap exposes your organization to serious fiduciary risk—uncontrolled data exposure, inconsistent practices, and the kind of "hope-based development" that keeps finance and operations leaders up at night.
AI is showing up in nonprofit boardrooms whether we've planned for it or not — and most conversations will start from fear or fine print. This workshop offers a different starting point: a four-layer framework that treats AI as something that can actually make your organization stronger. We'll walk through purpose as the front door, board-level governance that looks after both your people and your mission, privacy and compliance, and how it all rolls out across the organization. Instead of another risk-management checklist, this is about using AI to tackle real problems — like staff burnout — while keeping dignity and mission at the center.
Past Free Webinar Downloads
Download and access our full library of past webinar recordings and slides, featuring practical insights on AI, AI technology, and automation for nonprofits. These sessions are designed to help nonprofit leaders understand how to apply AI tools strategically to improve operations, fundraising, and program delivery. Explore on-demand content focused on real-world nonprofit use of AI and emerging technology to stay competitive and effective.
Past Webinars on AI You Can Access Today
Future-Proofing the Workforce: A Roadmap for AI & Automation Training
How to Use AI Tools Safely: Protect Your Nonprofit
Getting Ahead of the Curve: How to Develop a Practical AI Policy for Your Nonprofit
Advanced AI Techniques for Grant Seeking: Enhancing Search and Assessment
Supercharge your Nonprofit with AI and Automation
You May Be Small But You Can Be Mighty: Empowering Nonprofits with AI-Powered Advocacy
Getting Started with AI in Teams: 3 Things Every Nonprofit Needs to Know
Leading for AI: The Three Mindsets for Thoughtful Implementation
Beyond the Bot: Leveraging AI for Nonprofit Impact
Getting Started with AI in Teams: Foundations, Ethics, and Practical Prompts
Blogs
Weekly blog posts on fundraising, nonprofit marketing, donor management software, nonprofit AI practices, volunteer management, and more!
5 blogs on AI Tools, Policy Templates, and Automation:
Nonprofit Learning Library
Our nonprofit library contains hundreds of recordings and slides for nonprofit professionals on a variety of topics from marketing, fundraising, program management, diversity, equity and inclusion, volunteer management and more.
Membership provides you with access to our previous nonprofit workshops. Interested in seeing what's in the resource library but not a member? Click here to see an abbreviated list of resources in our library.
Working on your continuing education credits and looking to get CFRE or CVA credits? Our library is filled with hundreds of sessions pre-approved for CFRE and CCVA credit! Additionally, as a CAE-registered provider, many of our workshops qualify for ASAE credit as well!
External Resources on AI
A job board and career resource that helps professionals discover roles focused on AI governance, responsible AI, risk, compliance, and AI policy.
A people intelligence and AI company that empowers prospect researchers, development professionals, and marketing teams with actionable insights into donors and prospects.
We help nonprofits plan for, implement, and maintain dependable technology, taking care of IT systems so that nonprofits can accomplish their missions.
Fundraising Symposium by The Nonprofit Alliance (TNPA) and the Direct Marketing Association of Washington (DMAW)
A three-day gathering for senior fundraising and marketing professionals ready to master AI, protect revenue, strengthen donor trust, and build resilient strategies for what’s coming next.
Tech Forward Conference by Tech Impact
Centered around nonprofit technology and its power to change the way nonprofits work and impact the world, the conference convenes nonprofit leaders through case studies, breakout sessions, hands-on workshops, and networking parties. The conference covers the breadth of operational technology, including cloud use, cybersecurity, AI, data, and digital services.
Other Helpful Resources for Nonprofits
Continue Learning…
A central hub for nonprofit job boards, featuring national, international, and local job listings to explore nonprofit careers and employment opportunities across sectors and locations.
Featuring volunteer opportunities in the U.S. and internationally. Discover community projects near you or support international nonprofits from anywhere in the world. Post your volunteer board or browse to support.
Discover upcoming nonprofit conferences across the U.S., Canada, and beyond. Browse opportunities to learn, connect, and grow your expertise in topics such as leadership, DEI, fundraising, education, LGBTQ+, marketing & more.
Browse free nonprofit resources from downloadable guidebooks to our nonprofit webinar series on diversity, equity, and inclusion. These resources are designed to help executive directors, C-suite staff, development directors, program directors, volunteer managers, operations directors, and board members.
